| SNV is seeking a dynamic and pragmatic professional to support SNV in delivering impactful, high quality, compliant and well managed projects. The Contracting and Procurement (C&P) Officer is part of the Business Support and Control Team (BSC) in SNV’s Global Finance Team, based in The Hague.
The C&P Officer supports and monitors the proper implementation of SNV C&P Policy and Procedures across SNV’s Global Teams. (S)he is detail-oriented, thorough, organised, and able to prioritise; ensures procurement of goods, works, non-consultancy and consultancy services at the right price, of the right quality, in a timely and efficient manner; managing the database of contracts across Global Teams. (S)he negotiates, establishes, and administers contracts for the Global Teams. (S)he focuses on ensuring best practice in contracting and procurement across SNV; identifies and shares risks and learning; applies it in his/her, and broader BSC team, support, and control activities; identifies gaps and areas of improvement as well as, proposes solutions to ensure streamlined and efficient procurement processes. The C&P Officer supports the C&P Advisor in the maintenance of SNV’s Contracting and Procurement policy area, including relevant contract templates, instructions, and tools.
Responsibilities
· Provides guidance to Global Teams on C&P related requests
· Assists with and coordinates the development of Global Teams procurement plan
· Jointly with Global Teams, ensures procurement of relevant goods, works and (non) consultancy services, this includes conducting market research, preparing tender documents and coordinating the tender process
· Administers the selection of suppliers including Due Diligence checks on prospective suppliers, submits award recommendations for approval, supports negotiations and issues contract, under the supervision of the C&P Advisor and in consultation with relevant Global team colleagues
· Ensures proper filing of C&P process related documentation for Global Teams and assists with the update and improvements of the C&P Sites and related documents
· Focal point for Global Team (and country Framework Agreements) related procurement administrative support
· Assists in managing and monitoring contractors’ performance under task orders related to contracts
· Participates in C&P knowledge sharing activities
· Supports system C&P related improvements
· Data entry, quality assurance, supports the maintenance of supplier databases and e-Procurement platform
· Other support requests as determined by the C&P Advisor or the Business Support and Control Manager
Qualifications
. Graduate degree in administration, public procurement, law or international relations, other relevant field, or equivalent by experience
· Minimum of 2 years’ relevant and demonstrable experience in contracting and procurement, preferably in a public / international NGO setting
· Good understanding of contracting and procurement processes and experience in their application, knowledge of EU procurement policies and procedures is desirable
· Basic knowledge of key SNV donor compliance requirements
· Strong negotiation skills
· Good analytical skills
· High attention to detail
· Proficient in the use of Microsoft Office applications
· Good knowledge of database management and ERP system, experience of working with SAP Business by Design, is desirable
· Experience of working within the Microsoft Office environment and using SharePoint as a knowledge management platform is desirable
· Pragmatic and pro-active self-starter with a service orientation
· Team player, strong facilitator, and an excellent communicator
· Fluency in English is a must and knowledge of French is desirable
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